Agency Human Services Dept

Contractor Amy Moser Consulting LLC

SWIFT Contract Number 242676

Project Name Amy Moser Facilitation

Project Number (if applicable) {Empty}

Summarize purpose of the contract, including why it was necessary: To facilitate community engagement related to HIV services in Minnesota. The HIV Supports Division required new information to prioritize services and how to appropriately use funds provided by state legislators. Information gathered through Amy Moser Consulting LLC was instrumental in making these decisions.

Project Duration

Start Date Mon, 01/15/2024 - 00:00

Original end date Tue, 12/31/2024 - 00:00

Actual end date Tue, 12/31/2024 - 00:00

Did project finish on time? Yes

Total billable hours utilized (if applicable) 105

Contract Amounts

Original contract: $35000

Amendments $3000

Contract total $38000

Did project finish within budget? Yes

What was the funding source? State rider funds

Is this a sole source contract? Yes

If this was a single source contract, explain why the agency determined there was only a single source for the services (if applicable) This work was started as an Annual Plan that was implemented with a community consultant, with unique expertise in the project. Once initiated, the program identified that a larger scope of work was needed to properly complete engagement in an equitable manner. The scope of work needed to assure engagement aligned with equity efforts would exceed the $5,000 maximum of that contract. This was due to the increase demand from the community to add engagement sessions that would assure that voices from communities disproportionately impacted by HIV and the grassroots organizations serving these
communities were heard. The plan was to do two engagement session which has now turned into six session which increased the amount of work needed to complete the initial work of this project. Additional engagement will also be planned and delivered to inform future competitive procurement processes. The HIV Supports Division at DHS is committed to ensure the community has all the information needed to ensure that services are being delivered to have the best health outcomes.

Evaluator Name Shea Grutemaro

Evaluator Email Address shea.grutemaro@state.mn.us

Evaluate the contractor's timeliness Contractor worked within the timeline and maintained the scope of work.

Evaluate the contractor's quality The product of this contract was instrumental in completing two procurement processes leading to 14 executed Official Grant Award Notices and 8 Grant Contracts.

Evaluate the contractor's cost The contractor was efficient in her work and the cost was appropriate and aligned with the contract's workplan and budget.

Evaluate the contractor's overall performance Overall, the contractor executed their work very well. The HIV Supports Division was given products and information that was crucial to their planning efforts.

Would you engage the contractor's services again? Yes

Describe any negative action taken during the duration of this contract (i.e., termination, pursuit of suspension, etc.): No negative actions were taken during the duration of this contract.

Please rate the overall experience with the contractor 5 - very satisfied