Agency Health Department

Contractor Hennepin Healthcare Research Institute

SWIFT Contract Number 186591

Project Name Minnesota Electronic Health Record Consortium

Project Number (if applicable) 195801

Summarize purpose of the contract, including why it was necessary: The State needed this contractor to provide coordination of the Minnesota Electronic Health Record (EHR) Consortium. The Minnesota EHR Consortium is a group of clinicians, researchers, data scientists and analysts, and administrators from Minnesota health care organizations who will produce combined data for public health and research purposed. The combined summary data can be used to inform a public health response to the COVID pandemic, Monkeypox, Measles, and other community vaccination needs in Minnesota.

Project Duration

Start Date Mon, 06/01/2020 - 00:00

Original end date Wed, 12/30/2020 - 00:00

Actual end date Sun, 06/30/2024 - 00:00

Did project finish on time? Yes

Total billable hours utilized (if applicable) {Empty}

Contract Amounts

Original contract: $586500

Amendments $4299674.2

Contract total $4886174.2

Did project finish within budget? Yes

What was the funding source? Federal funding through the Epidemiology and Lab Capacity grant at CDC

Is this a sole source contract? Yes

If this was a single source contract, explain why the agency determined there was only a single source for the services (if applicable) This was a contract with a consortium representing the majority of health care systems in the state and was executed under an emergency authorization where there was not sufficient time to conduct a competitive RFP process.

Evaluator Name Stephanie Yendell

Evaluator Email Address stephanie.yendell@state.mn.us

Evaluate the contractor's timeliness The contractor had excellent timeliness and developed a completely new system on an incredibly short timeline, including gaining buy-in from partners. The contract timeline was extended because the project showed its value and was expanded.

Evaluate the contractor's quality This was high quality work that received national recognition. There was no template for much of the work, as these methods of combining data across health systems in a de-identified fashion had not been performed before, but the contractor excelled.

Evaluate the contractor's cost The contractor's costs were reasonable for the work. The project budget was expanded because the project demonstrated its value and was expanded.

Evaluate the contractor's overall performance The contractor had great overall performance. Their work began as a project in response to an emergency, and expanded to meet additional needs of the State.

Would you engage the contractor's services again? Yes

Describe any negative action taken during the duration of this contract (i.e., termination, pursuit of suspension, etc.): None

Please rate the overall experience with the contractor 5 - very satisfied