Agency Health Department

Contractor Hennepin Healthcare Research Institute

SWIFT Contract Number 192551

Project Name COVID vaccination coverage in highly impacted populations

Project Number (if applicable) {Empty}

Summarize purpose of the contract, including why it was necessary: The State was in need of coordination of the Minnesota Electronic Health Record (EHR) Consortium and Homeless Management Information System (HMIS) to understand vaccine coverage among people experiencing homelessness and those impacted by incarceration.

Project Duration

Start Date Wed, 02/24/2021 - 00:00

Original end date Sun, 12/31/2023 - 00:00

Actual end date Sun, 12/31/2023 - 00:00

Did project finish on time? Yes

Total billable hours utilized (if applicable) {Empty}

Contract Amounts

Original contract: $810000

Amendments $0

Contract total $810000

Did project finish within budget? Yes

What was the funding source? Federal funding through the Epidemiology and Laboratory Capacity Grant from CDC

Is this a sole source contract? Yes

If this was a single source contract, explain why the agency determined there was only a single source for the services (if applicable) This contract was executed under an emergency authorization and there was not sufficient time to perform an RFP.

Evaluator Name Stephanie Yendell

Evaluator Email Address stephanie.yendell@state.mn.us

Evaluate the contractor's timeliness The contractor had excellent timeliness and finished deliverables on time.

Evaluate the contractor's quality This work was of high quality. It was nationally recognized by the Association of Immunization Managers (AIM) with the 2022 Bull's Eye Award. The work resulted in multiple peer-reviewed publications, including:
- Vickery KD, Shippee ND, Bodurtha P, Guzman-Corrales LM, Reamer E, Soderlund D, Abel S, Robertshaw D, Gelberg L. Identifying Homeless Medicaid Enrollees Using Enrollment Addresses. Health Serv Res. 2018 Jun;53(3):1992-2004.
- Shearer RD, Vickery KD, Bodurtha P, Drawz PE, Johnson S, Jeruzal J, Waring S, Chamberlain AM, Kharbanda AB, Leopold J, Harrison B, Hiler H, Khazanchi R, Rossom R, Margolis KL, Rai NK, Muscoplat MH, Yu Y, Dudley RA, Klyn NAM, Winkelman TNA. COVID-19 Vaccination Of People Experiencing Homelessness And Incarceration In Minnesota. Health Aff (Millwood). 2022 Jun;41(6):846-852.
- DeSilva MB, Knowlton G, Rai NK, Bodurtha P, Essien I, Riddles J, Mehari L, Muscoplat M, Lynfield R, Rowley EA, Chamberlain AM, Patel P, Hughes A, Dickerson M, Thompson MG, Griggs EP, Tenforde M, Winkelman TN, Benitez GV, Drawz PE. Vaccine Effectiveness Against SARS-CoV-2 Related Hospitalizations in People who had Experienced Homelessness or Incarceration - Findings from the Minnesota EHR Consortium. J Community Health. 2024 Jun;49(3):448-457.

Evaluate the contractor's cost The contractor's costs were reasonable for the work. They generated novel solutions that helped the state understand vaccination coverage in high-risk populations.

Evaluate the contractor's overall performance The contractor performed excellent work. They were in regular contact with the State and added greatly to our understanding of COVID vaccination coverage in high-risk populations.

Would you engage the contractor's services again? Yes

Describe any negative action taken during the duration of this contract (i.e., termination, pursuit of suspension, etc.): None

Please rate the overall experience with the contractor 5 - very satisfied