Agency Public Safety Dept

Contractor Unisys Corporation

SWIFT Contract Number 30690

Project Name POR - Implementation of electronic data management

Project Number (if applicable) {Empty}

Summarize purpose of the contract, including why it was necessary: This contract allowed Unisys to implement and configure the electronic data management system (EDMS) solution for the scanning and storage of over 25,000 files in the tracking of predatory offenders living in Minnesota.

The contract was for the system implementation and configuration not the actual scanning work.

Project Duration

Start Date Mon, 09/12/2011 - 00:00

Original end date Mon, 01/30/2012 - 00:00

Actual end date Sat, 06/30/2012 - 00:00

Did project finish on time? No

Total billable hours utilized (if applicable) {Empty}

Contract Amounts

Original contract: $153150.00

Amendments $0.00

Contract total $153150.00

Did project finish within budget? Yes

What was the funding source? Federal

Is this a sole source contract? Yes

If this was a single source contract, explain why the agency determined there was only a single source for the services (if applicable) The current BCA division EDMS solution is the most cost effective means of providing the POR unit with EDMS functionality. We are able to utilize existing server storage space, unused client licenses and the BCA EDMS solution provides for the ability to configure the functionality needed by the POR unit.

Because InfoImage is a trade-marked and proprietary set of applicaton software designed, built, engineered/manufactured and supporty by Unisys, and only by Unisys. As such, all end-user organization Licenses and Software Product Support must by provided by Unisys.

Evaluator Name Erika Weymann

Evaluator Email Address Erika.weymann@state.mn.us

Evaluate the contractor's timeliness Unisys completed the tasks assigned in the timeframe given. If any task was extended, it was
communicated immediately.

Evaluate the contractor's quality The quality of work that was provided to the BCA was done in a professional manner.
All portions of project were given complete training and proper documentation and based on the
requirements given to Unisys.
There is a portion of the Management System in which the POR Staff would have liked to have
some other identifiers (more user friendly); however, we were told the system would not allow for it.

Evaluate the contractor's cost From the POR Unit stance, the cost for this "basic"/"simplistic" system to be implimented was higher than what was anticipated or hoped for. A federal grant was received for the entire project (implimentation of the EDMS system and scanning of the documents) and Unisys portion of the project consumed a majority of the funding.

Evaluate the contractor's overall performance The process and system that has been impliemented overall, has been very successful for our Unit and will help in the efficency of the workflow.

Would you engage the contractor's services again? Yes

Describe any negative action taken during the duration of this contract (i.e., termination, pursuit of suspension, etc.): NA

Please rate the overall experience with the contractor 4 - satisfied