Agency TRANSPORTATION DEPT

Contractor Toltz, King, Duvall, Anderson & Associates, Inc.

SWIFT Contract Number 3000086166

Project Name Quality Management Process and Guidance Developmen

Project Number (if applicable) 96992

Summarize purpose of the contract, including why it was necessary: Mn/DOT has been striving to improve quality within our project development process and deliverables for several years. There have been recent instances where less than adequate quality has resulted in plan errors or inconsistencies that have led to delays in project letting and/or award and in some cases rejection of all bids. This has resulted in additional cost not only to citizens of the state but to external partners involved in the delivery of these projects.
With this document the department will establish consistent statewide guidelines for quality management practices within project development. This will result in identification of high risk error occurrence to enhance opportunities for correction in advance of project development turn in deadlines and letting. The end result will be construction plans that are biddable and constructible with a reduced incidence of complex addenda, bid rejection, and high value change orders and supplemental agreements due to plan errors or inconsistencies.
Current budget limitations and high work load from the regular program, Chapter 152 and ARRA do not allow for the completion of this work with internal staff. Part of the work under this contract will involve review and adaptation of the Quality Management process that is used in the Design Build environment – use of consultant staff with previous experience in the development and application of the processes and procedures will enlighten and bring a valuable perspective to the process. Use of a neutral party for the process development will also a more engaged process with limited bias.

Project Duration

Start Date Fri, 06/04/2010 - 00:00

Original end date Tue, 01/31/2012 - 00:00

Actual end date Tue, 07/31/2012 - 00:00

Did project finish on time? Yes

Total billable hours utilized (if applicable) {Empty}

Contract Amounts

Original contract: $76915.25

Amendments {Empty}

Contract total $76915.25

Did project finish within budget? Yes

What was the funding source? Trunk Highway

Is this a sole source contract? No

If this was a single source contract, explain why the agency determined there was only a single source for the services (if applicable) {Empty}

Evaluator Name Valerie K. R. Svensson

Evaluator Email Address Valerie.svensson@state.mn.us

Evaluate the contractor's timeliness All work was completed in a timely and expedited manner. The consultant was very responsive even when timelines were very short. The project did suffer delay in delivery due to the Government shut down in July 2010.

Evaluate the contractor's quality All work completed by the team members was of very high quality. Team members have a high level of expertise and provided exceptional support.

Evaluate the contractor's cost Costs were within dollar values expected. Given the volume of work that was produced during this time, delivery was enhanced with consultant support.

Evaluate the contractor's overall performance Overall performance was exceptional. Team members integrated well with internal staff and District personnel.

Would you engage the contractor's services again? Yes

Describe any negative action taken during the duration of this contract (i.e., termination, pursuit of suspension, etc.): {Empty}

Please rate the overall experience with the contractor 5 - very satisfied