Agency TRANSPORTATION DEPT

Contractor Rani Engineering, Inc.

SWIFT Contract Number 3000021622

Project Name T.H. 21 Better Roads Preservation Project

Project Number (if applicable) 99344

Summarize purpose of the contract, including why it was necessary: The purpose of this consultant contract was to provide final plans, special provisions and associated tasks for a pavement restoration project on T.H. 21 from Mill Street in Jordan to T.H. 169.

This project was a governor’s initiative Better Roads Project. MnDOT was unable to perform the work when needed because of internal staff limitations and the short time frame to deliver the project to letting.

Project Duration

Start Date Fri, 10/07/2011 - 00:00

Original end date Sat, 06/30/2012 - 00:00

Actual end date Tue, 06/12/2012 - 00:00

Did project finish on time? Yes

Total billable hours utilized (if applicable) 1187.5

Contract Amounts

Original contract: $95390.08

Amendments {Empty}

Contract total $100978.18

Did project finish within budget? No

What was the funding source? TH

Is this a sole source contract? No

If this was a single source contract, explain why the agency determined there was only a single source for the services (if applicable) {Empty}

Evaluator Name Diane Langenbach, P.E.

Evaluator Email Address diane.langenbach@state.mn.us

Evaluate the contractor's timeliness Contractor was very responsive

Evaluate the contractor's quality Very good quality

Evaluate the contractor's cost Costs seemed reasonable, although they had many extra hours to make changes required for letting

Evaluate the contractor's overall performance Rani Engineering was very responsive, and overall, did very good work. This design was more challenging due to the expedited schedule needed to deliver this Better Roads project. This was Rani’s first contract as the prime and my first experience as both the Project Manager and the MnDOT design coordinator. So, we had quite a few issues to work through, especially at turn-in, but Rani did an excellent job of turning around the changes we needed to meet the letting date. Rani has invoiced extra hours for this work. Some of this was due to their inexperience as prime /turnover (PM retired prior to letting), but some of this was also due to this project being the first consultant designed project with a PM handling both the overall project management and design reviews, etc. Usually, we would have a MnDOT designer in that role, but our Design section chose to try this combined PM/Design Coordinator. I am in support of MnDOT compensating Rani for at least half of the extra hours they provided to get this project to letting on time.

Would you engage the contractor's services again? Yes

Describe any negative action taken during the duration of this contract (i.e., termination, pursuit of suspension, etc.): {Empty}

Please rate the overall experience with the contractor 4 - satisfied