Agency Human Services Dept

Contractor Improve Group

SWIFT Contract Number 23031%

Project Name Waiver Review Initiative

Project Number (if applicable) {Empty}

Summarize purpose of the contract, including why it was necessary: The purpose of the contract was to obtain assistance in reviewing the performance of Minnesota's 87 local lead agencies' managmenet of the state's home and community-based services programs. The project was inititiated in response to requirements from CMS that states provide evidence that federal requirements are being met. The review monitored local lead agency compliance with state and federal regulation and identified individual records, conducting interviews, surveys and focus groups while at the local lead agencies offices. The field based and systems data was analyzed, and reports were drafed and finalized. The reports were shared with the local lead agency.

Project Duration

Start Date Fri, 04/01/2011 - 00:00

Original end date Sat, 03/31/2012 - 00:00

Actual end date Sat, 06/30/2012 - 00:00

Did project finish on time? Yes

Total billable hours utilized (if applicable) {Empty}

Contract Amounts

Original contract: $135000

Amendments $42300

Contract total $177300

Did project finish within budget? Yes

What was the funding source? State funds H5531353

Is this a sole source contract? Yes

If this was a single source contract, explain why the agency determined there was only a single source for the services (if applicable) The contract was considered a single source contract because the vendor had completed reviews of 75 counties and was uniquely qualified to complete the review of the remaining 12 counties and 2 tribes, using the same methodology and forms. This level of review consistency was critical to meet the federal CMS requirements of this review process.

Evaluator Name Robert Meyer

Evaluator Email Address Robert.F.Meyer@dhs.state.mn.us

Evaluate the contractor's timeliness The contractor complete its work within the required timelines. They work well under tight deadlines.

Evaluate the contractor's quality The contractor is easy to work with and very professional. They are skillful evaluators who can review the data and information, write reports that include recommendations for improvement or highlight promising practices.

Evaluate the contractor's cost The contractor stayed within the contract budget and met all timelines.

Evaluate the contractor's overall performance The contractor produced high quality lead agency reports in a timely fashion. They were very flexible and responsive in resolving unexpected issues or problems. The contractor has provided high quality staff continuity and expertise for the reviews.

Would you engage the contractor's services again? Yes

Describe any negative action taken during the duration of this contract (i.e., termination, pursuit of suspension, etc.): There was no negative action needed.

Please rate the overall experience with the contractor 5 - very satisfied