Agency TRANSPORTATION DEPT

Contractor Iteris, Inc.

SWIFT Contract Number 3000028714

Project Name Rural ITS Safety Solution Systems Evaluation

Project Number (if applicable) 90668W02

Summarize purpose of the contract, including why it was necessary: The Rural ITS Safety Solution Systems project was an ITS project to develop low-cost, readily deployable, low
maintenance systems that can be used to improve safety on rural roads and non-signalized rural intersections.
The contract was for the development and operational testing of three systems: Driver Behavior Evaluation
System, Stop Sign Warning System, and Curve Warning System. Evaluation is the reasoned consideration of how
well project goals and objective are being achieved. The purpose of conducting this evaluation was to cause changes in the project so that it eventually met or exceeded its goals and objectives. The evaluation of these systems specifically assessed their impact on safety, productivity and customer satisfaction.

The result of the contract was an Evaluation Report documenting the evaluation, strategy, plans, results, conclusions and recommendations regarding the performance of the Rural ITS Safety Solution Systems.

This contract was necessary to achieve an independent, unbiased evaluation of the systems being evaluated.

Project Duration

Start Date Thu, 07/01/2010 - 00:00

Original end date Fri, 09/30/2011 - 00:00

Actual end date Wed, 11/30/2011 - 00:00

Did project finish on time? Yes

Total billable hours utilized (if applicable) {Empty}

Contract Amounts

Original contract: $61685.34

Amendments $22783.45

Contract total $84468.79

Did project finish within budget? No

What was the funding source? State ITS Funds

Is this a sole source contract? No

If this was a single source contract, explain why the agency determined there was only a single source for the services (if applicable) {Empty}

Evaluator Name Jon Jackels

Evaluator Email Address Jon.jackels@state.mn.us

Evaluate the contractor's timeliness The project report was delivered on time as required. Time extensions for the project were documented in the contract amendments. These extensions were generally required by unknown factors discovered during project development.

Evaluate the contractor's quality The quality of the work done on this evaluation project met the projects needs.

Evaluate the contractor's cost The cost was appropriate for this type of work.

Evaluate the contractor's overall performance The delays in the project were unavoidable. However, communication between the major parties should have been better and may have avoided some of the issues. This was a lesson learned that has been improved on projects.
Many of the invoices for this project had to be resubmitted since they violated provisions of the contract. This caused additional work by the project manager and delays in processing payments. In the future invoices need to be accurate and in accordance with the contract requirements.

Would you engage the contractor's services again? Yes

Describe any negative action taken during the duration of this contract (i.e., termination, pursuit of suspension, etc.): None

Please rate the overall experience with the contractor 3 - neutral