Agency Health Department

Contractor Emergency and Community Health Outreach (ECHO)

SWIFT Contract Number 335705

Project Name Emergency LEP Contacts

Project Number (if applicable) {Empty}

Summarize purpose of the contract, including why it was necessary: ECHO will secure a regional primary and secondary distribution contact for five agencies in each of the eight LHD regions willing to “information share” in different languages supporting public health information (print, media and outreach resources). Distribution contact agencies may include: Local public health departments, major LEP agencies, hospitals, libraries, human service agencies, schools (ESL), etc. A signed informal agreement maintains the partnership information sharing record. A list-serve will be developed, tested, and transferred to an agency charged with annual updates.

This project was necessary to assist MDH in achieving PHEP capabilities required by CDC funding.

Project Duration

Start Date Thu, 05/23/2013 - 00:00

Original end date Fri, 08/09/2013 - 00:00

Actual end date Fri, 08/09/2013 - 00:00

Did project finish on time? Yes

Total billable hours utilized (if applicable) {Empty}

Contract Amounts

Original contract: $30000

Amendments $0

Contract total $30000

Did project finish within budget? Yes

What was the funding source? PHEP

Is this a sole source contract? Yes

If this was a single source contract, explain why the agency determined there was only a single source for the services (if applicable) ECHO is the only organization in Minnesota that has demonstrated the ability to efficiently and effectively write, translate, adapt for cultural context, develop, distribute, and promote educational materials for the 13 largest diverse cultures in the state. Through this work, ECHO has developed inroads into these communities. They have built a level of trust that is instrumental in identifying and recruiting liaisons that can bring messages into these communities and share identified concerns and barriers with the MDH and Local Health Departments (LHDs).

During readiness planning and response, the MDH and LHDs have a role in communicating with the entire population, including those with Limited English Proficiency (LEP). ECHO is the only organization that is able to work across the state with the variety of cultures represented in each region.

Evaluator Name Cindy Borgen

Evaluator Email Address cindy.borgen@health.state.mn.us

Evaluate the contractor's timeliness The timeline was condensed from the original plan, but ECHO was able to adapt to the shortened timeframe and prodice the intended product.

Evaluate the contractor's quality The contractor surpassed the goals set by the contract. Feedback from participants was positive.

Evaluate the contractor's cost The cost was fair for the work, the contractor used many of their existing contacts to provide the services needed.

Evaluate the contractor's overall performance The contractor was easy to work with, flexible and creative in acheiving the goal of the project in a much shorter timelline than originally anticipated.

Would you engage the contractor's services again? Yes

Describe any negative action taken during the duration of this contract (i.e., termination, pursuit of suspension, etc.): none

Please rate the overall experience with the contractor 5 - very satisfied