Agency Public Safety Dept

Contractor Avtex Solutions, LLC

SWIFT Contract Number 49763

Project Name Analysis of Crash Records System Project

Project Number (if applicable) {Empty}

Summarize purpose of the contract, including why it was necessary: The Crash Records System Project is an initiative of the Department of Public Safety Office of Traffic Safety (OTS) to replace an aging legacy information system with an integrated crash records solution and related implementation, support and maintenance services.

To help ensure the success of these efforts, the OTS is committed to the ongoing process of fully documenting business processes and the business requirements of a new system. Toward that end, OTS sought a contract with a qualified vendor to carry out a business process analysis, document business requirements and act as liaison with the DPS technical team.

The two major stakeholders in the project, the Departments of Public Safety and Transportation, are represented on the project Steering Committee. Neither have the personnel available to perform the work in a timely manner. The DPS HR division investigated other state resources and determined no other state resources were available.

Project Duration

Start Date Mon, 07/23/2012 - 00:00

Original end date Thu, 01/31/2013 - 00:00

Actual end date Mon, 09/30/2013 - 00:00

Did project finish on time? Yes

Total billable hours utilized (if applicable) {Empty}

Contract Amounts

Original contract: $64400.00

Amendments $35560.00

Contract total $99960.00

Did project finish within budget? Yes

What was the funding source? Federal Funds

Is this a sole source contract? No

If this was a single source contract, explain why the agency determined there was only a single source for the services (if applicable) {Empty}

Evaluator Name Kathleen Haney

Evaluator Email Address kathleen.haney@state.mn.us

Evaluate the contractor's timeliness The contractor met all expected deadlines for the project.

Evaluate the contractor's quality The quality of work by the contractor greatly exceeded expectations. Documentation was thorough and easily understood.

Evaluate the contractor's cost Hired from the Master Contract so was cost was pre-determined but the State of Minnesota got exceptional value.

Evaluate the contractor's overall performance Excellent. The project team was disappointed that Valerie Vogt took a different position with another firm and wouldn’t be with the project the whole way through.

Would you engage the contractor's services again? Yes

Describe any negative action taken during the duration of this contract (i.e., termination, pursuit of suspension, etc.): {Empty}

Please rate the overall experience with the contractor 5 - very satisfied