Agency Public Safety Dept

Contractor The Macro Group, Inc.

SWIFT Contract Number 71893

Project Name MNLARS Project Audit – Project Manager

Project Number (if applicable) {Empty}

Summarize purpose of the contract, including why it was necessary: MNLARS was required to conduct a project audit according to Minn Stat. § 16E.01 subd. 3(e)

“For any active information and telecommunications technology project with a total expected project cost of more than $10,000,000, the state agency must perform an annual independent audit that conforms to published project audit principles promulgated by the office.”

• Task 1 - Explore and analyze relevant project correspondence and deliverables. Beginning with the State of Minnesota’s Project Audit Checklist for this project (provided on-site) which identifies the scope of this audit, conduct a review and analysis of the relevant project s documentation. The vendor may prefer to use their own established audit checklist, in which case the State must first review and approve such a substitute checklist. Deliverable: Vendor’s notes appended to each appropriate section of the State’s Audit Checklist and any notes for areas beyond the checklist topics.

• Task 2 - Conduct one-on-one interviews and group meetings in order to further analyze and evaluate the project’s health. Deliverable: Further annotation of the State’s Project Audit Checklist with information gathered from Task 1 above.

• Task 3 - Draw conclusions, create recommendations and document the audit process used. Also document the data and rationale for the audit findings. Produce a draft of the final project audit report. This draft must include the annotated State of Minnesota s Project Audit Checklist and any other pertinent data. Deliverable: Draft of final audit report. Deliverable: A meeting between the vendor and the State representative(s) at which time they shall review, discuss, understand and deal with any questions on the draft report.

• Task 4 - Following the Task 3 meeting, the vendor shall finalize the project audit report with any changes agreed to at the Task 3 meeting. Deliverable: Vendor shall formally transmit the report to the State of Minnesota representative(s). At the same time the vendor shall make a visual presentation of the report findings (e.g. PowerPoint) and any and all recommendations to the project’s Steering Committee.

Project Duration

Start Date Mon, 12/02/2013 - 00:00

Original end date Sat, 02/15/2014 - 00:00

Actual end date Sun, 06/01/2014 - 00:00

Did project finish on time? Yes

Total billable hours utilized (if applicable) {Empty}

Contract Amounts

Original contract: $40250.00

Amendments $17250.00

Contract total $57500.00

Did project finish within budget? Yes

What was the funding source? State Special Revenue

Is this a sole source contract? No

If this was a single source contract, explain why the agency determined there was only a single source for the services (if applicable) {Empty}

Evaluator Name Patrick Obele

Evaluator Email Address patrick.obele@state.mn.us

Evaluate the contractor's timeliness The contractor was very prompt.

Evaluate the contractor's quality The quality of Susan’s work was very high.

Evaluate the contractor's cost The cost of the contractor’s services was deemed reasonable.

Evaluate the contractor's overall performance Susan performed at a high level. Her end products were very detailed and useful. Susan was very professional and agreeable to work with. We would gladly have Susan back in the future.

Would you engage the contractor's services again? Yes

Describe any negative action taken during the duration of this contract (i.e., termination, pursuit of suspension, etc.): {Empty}

Please rate the overall experience with the contractor 5 - very satisfied