Agency Human Services Dept

Contractor The Macro Group

SWIFT Contract Number -MWK 15943.00

Project Name Minnesota Sex Offender Information System

Project Number (if applicable) MSOP-01-20

Summarize purpose of the contract, including why it was necessary: Prior to 2010, the Minnesota Sex Offender Program (MSOP) used non-standard and incongruent techniques and methods to document procedures related to sex offenders (clients).
In February of 2010 MSOP hired Mehrdad Shabestari, as the Acting IT Director, to modernize the technology operation of the program. After observing and assessing the operation of various business units within MSOP, Mr. Shabestari drafted a multi-year plan to accomplish the aforementioned purpose.

After reviewing the plan with MSOP executives, including the Program Director and Deputy Director, Mr. Shabestari was told to go ahead and implement the plan.

The plan included a project to develop a system where MSOP users within various practices would use the same protocol and methods to document sundry of procedures related to MSOP clients.

The business goals and objectives of this project focused on implementing an information system that:

- Improves staff, clients and citizen safety,
- Facilitates coordination and information sharing between multiple locations within MSOP,
- Enhances the ability and effectiveness of staff to perform their jobs,
- Provides a one-stop-shop for MSOP’s operation,
- Facilitates coordinated crime prevention and reduction,
- Provides high levels of data security and integrity,
- Provides a flexible and a reliable technology for the future of MSOP’s operation,
- Facilitates the electronic capture of data at its source,
- Provides a comprehensive and an easy to use interface for users,
- Eliminates redundant data entry throughout MSOP,
- Complies with HIPAA and all the required Data Privacy Acts.

After examining different software makers, it became clear that no company has a ready-made product to meet all MSOP’s needs. Mr. Shabestari decided to proceed with the option of building the much needed software application, and to do that he needed to enter into a contract with a software consulting firms.

The primary objective of creating a customized software solution for MSOP was to provide a centralized and a scalable information systems solution, and this objective was well achieved.

Project Duration

Start Date Wed, 09/01/2010 - 00:00

Original end date Thu, 06/30/2011 - 00:00

Actual end date Fri, 01/31/2014 - 00:00

Did project finish on time? Yes

Total billable hours utilized (if applicable) {Empty}

Contract Amounts

Original contract: $173590.00

Amendments $1810890

Contract total $1984480.00

Did project finish within budget? Yes

What was the funding source? General Fund

Is this a sole source contract? No

If this was a single source contract, explain why the agency determined there was only a single source for the services (if applicable) {Empty}

Evaluator Name Mehrdad Shabestari

Evaluator Email Address Mehrdad.Shabestari@state.mn.us

Evaluate the contractor's timeliness The contracting staff presented themselves very professionally.
Contractors were punctual and they worked during weekends and outside business hours to meet project deadlines.

Evaluate the contractor's quality The contracting staff set realistic goals and achieved those goals according to the set time lines.
Contractors worked hard and diligently to deliver a robust, a scalable and an easy to use product.

Evaluate the contractor's cost The contractor provided a complex software system at a reasonable cost.

Evaluate the contractor's overall performance Contractor’s overall performance exceeded expectations.

Would you engage the contractor's services again? Yes

Describe any negative action taken during the duration of this contract (i.e., termination, pursuit of suspension, etc.): No negative actions were taken during the life of this contract.

Please rate the overall experience with the contractor 5 - very satisfied