Agency Health Department

Contractor University of Minnesota’s Youth and Aids Project (YAP)

SWIFT Contract Number 207342

Project Name COVID-19 Community Engagement P/T Contract

Project Number (if applicable) {Empty}

Summarize purpose of the contract, including why it was necessary: The University of Minnesota’s Youth and AIDS Project (YAP) provided a multi-pronged approach to the State’s goal of increasing community understanding and engagement around COVID-19 vaccines among residents of Minnesota. YAP used the framework for existing programs (Medical Case Management, HIV Testing, and Health Education/Risk Reduction programs) to reach current YAP clients and the general adolescent and young adult populations in the Twin Cities area. The majority of YAP's target audience identifies as people of color and LGBTQ+ communities. This framework allowed YAP to reach some of those most vulnerable to the COVID-19 pandemic, including those with compromised immune systems, many of whom are in communities that experience historical distrust of medical systems. YAP rolled out a research study to examine the connection between HIV and COVID-19. All eligible participants in YAP's COVID-19 Community Engagement work were referred to the HIV/COVID-19 research study upon request.

Project Duration

Start Date Sat, 01/01/2022 - 00:00

Original end date Sat, 12/31/2022 - 00:00

Actual end date Sat, 12/31/2022 - 00:00

Did project finish on time? Yes

Total billable hours utilized (if applicable) {Empty}

Contract Amounts

Original contract: $60000

Amendments {Empty}

Contract total $60000

Did project finish within budget? Yes

What was the funding source? COVID-19 Supplement 4

Is this a sole source contract? No

If this was a single source contract, explain why the agency determined there was only a single source for the services (if applicable) {Empty}

Evaluator Name Amy Michael

Evaluator Email Address amy.michael@state.mn.us

Evaluate the contractor's timeliness The staff at U of M YAP were rarely on time with invoices and reports. Some of this had to do with working through the U of M finance system, however, e-mails were not always answered in a timely fashion and attendance at meetings was erratic.

Evaluate the contractor's quality The quality of YAPs worked was good.

Evaluate the contractor's cost I think overall their cost was okay.

Evaluate the contractor's overall performance YAPs overall performance was okay, the first two months of the contract, not much was done and it took them a while to figure out what and how they were going to do the work. It never seemed like they got into a rhythm and sometimes this contract manager felt as if this project was just an after-thought.

Would you engage the contractor's services again? Yes

Describe any negative action taken during the duration of this contract (i.e., termination, pursuit of suspension, etc.): None

Please rate the overall experience with the contractor 3 - neutral