Agency Health Department

Contractor Collective Action Lab

SWIFT Contract Number 177217

Project Name 2035 Cardiovascular and Diabetes Statewide Plan

Project Number (if applicable) H12H703H

Summarize purpose of the contract, including why it was necessary: The Minnesota Department of Health’s (MDH) Diabetes and Cardiovascular Health Programs seek to engage community partners in the development and implementation of the 2030 Cardiovascular and Diabetes State Plan to address primary prevention, acute treatment, and disease management strategies for these chronic conditions. MDH seeks independent consultants to develop a statewide Plan that reflects a wide variety of stakeholder input, deepened engagement of disproportionately impacted communities, and improved engagement between communities and MDH that strengthens relationships, trust, and investment in a shared or overlapping plan of action.

Project Duration

Start Date Mon, 06/08/2020 - 00:00

Original end date Thu, 09/22/2022 - 00:00

Actual end date Fri, 03/25/2022 - 00:00

Did project finish on time? Yes

Total billable hours utilized (if applicable) {Empty}

Contract Amounts

Original contract: $119900

Amendments $95975

Contract total $215875

Did project finish within budget? Yes

What was the funding source? Federally approved funds through - CDC-RFA-DP18-1815 and CDC-RFA-DP18-1817

Is this a sole source contract? Yes

If this was a single source contract, explain why the agency determined there was only a single source for the services (if applicable) Collective Action Lab has been selected as a sole source contractor because they have a proven track record of engaging communities experiencing the greatest health disparities around complex issues that cut across clinical, community and government systems. In addition, consultants at the Collective Action Lab have deep knowledge and many years of experience planning and facilitating meetings between diverse stakeholders in order to build trust, identify common priorities and foster shared ownership. Finally, they have experiencing gathering and synthesizing input from diverse stakeholders to develop reports and tools to communicate a shared vision and identify tangible strategies that encourage stakeholders to take action.

Approved by Centers for Disease Control and Prevention as a sole source contract partner.

Evaluator Name Sara Johnson

Evaluator Email Address sara.m.johnson@state.mn.us

Evaluate the contractor's timeliness The contractor was timely in their communication and ability to meet proposed deliverables.

Evaluate the contractor's quality The contractor's quality was satisfactory.

Evaluate the contractor's cost The contractors hourly rate seemed fair based on the complexity of the tasks being performed.

Evaluate the contractor's overall performance The contractor's overall performance was satisfactory; however, the vision they held for the project did not align with the capacity of the MDH units or community partners engaged in the work.

Would you engage the contractor's services again? Yes

Describe any negative action taken during the duration of this contract (i.e., termination, pursuit of suspension, etc.): MDH leaders and program staff in the Diabetes and Cardiovascular Health Units decided to terminate the contract prior to the deadline due to a misalignment in ultimate vision for the project and capacity of MDH and community partners to carry out the vision.

Please rate the overall experience with the contractor 3 - neutral